Formendi Terms of Use

Version: beta-2026-10-09. Effective date: the date an authorised person accepts this document.

1. Who we are

Formendi is operated by Glavrio, UAB, a Lithuanian private limited company, company code 307648878, registered address as recorded in the Lithuanian Register of Legal Entities under company code 307648878, Lithuania, registered in the Lithuanian Register of Legal Entities. Contact: [email protected]. In these Terms, “we” means Glavrio, UAB; “you” means the business or self-employed professional identified as the customer when accepting these Terms.

These Terms govern Formendi's professional workspace and related features. Our separate public calculator websites have their own notices.

2. Eligibility and your agreement

The workspace is intended for adults acting for purposes of their trade, business or profession. You must be at least 18 and entitled to enter this agreement. If accepting for an organisation, you confirm that you have authority to bind it. Account access belongs to the identified customer and its authorised users.

The agreement starts when an authorised person explicitly accepts these Terms and the incorporated Data Processing Agreement (DPA) after being given access to them. Joining a waitlist or receiving an invitation alone is not acceptance and does not guarantee admission. We may reasonably limit beta admissions and capacity.

If you are legally a consumer despite the intended professional use, nothing here removes your mandatory consumer rights.

3. Free beta and future paid plans

The current beta is free for admitted customers. We do not require a payment card or charge a subscription under these Terms. A price shown for a future paid plan is information, not an order.

There is no automatic conversion to a paid subscription. A paid plan requires a separate express order with its price, taxes, billing, renewal and cancellation terms presented beforehand. If you decline, we may end beta access under section 12 without charging you.

Features and limits may evolve during beta. We will communicate material reductions affecting your use and provide reasonable opportunity to export your data, subject to urgent legal or security needs.

4. What Formendi provides

Formendi helps organise project budgets, costs, orders, schedules, selections and client reports. It is a project-management tool. It does not provide regulated architectural, engineering, accounting, tax, legal or financial advice, statutory bookkeeping, certified construction documentation or payment execution.

Forecasts and reports depend on your inputs, assumptions, settings and recorded changes. They are not guaranteed quotations or outcomes. You remain responsible for checking calculations, tax treatment, project decisions, deadlines, source invoices and the suitability of outputs before relying on or sharing them. An entry marking an order, approval, invoice or payment does not by itself execute a transaction or replace a legally required signature, notice or contract.

Keep original business documents and appropriate independent exports. Our responsibility for operating the service and protecting data is not removed by your verification and record-keeping duties.

5. Accounts and authorised access

Provide accurate account and business information, keep access credentials and email accounts secure, and notify us promptly of suspected unauthorised access. Do not share an individual login; use available invitations and permissions.

You manage your authorised users and project access. Only invite people who should receive the selected data. We may require reasonable identity or authority verification for account recovery and sensitive requests, using the minimum information necessary.

6. Your content and our service

You retain your rights in the content you provide. You grant us only the rights needed to host, process, secure, display, export and otherwise supply Formendi according to your instructions and this agreement. Publication rights apply only to content you intentionally publish or share.

We do not acquire ownership of your projects, sell private project data or use it to train general-purpose AI models. Feedback may be used to improve the service; it grants no right to publish your confidential records, name or logo.

Formendi's software, brand and original service materials remain ours or our licensors'. You receive a non-exclusive right to use the available service during this agreement. You may use your own exports for your business. You must have the necessary rights and lawful basis for content you submit.

7. Sharing, reports and public features

Workspaces are private by default. Project collaborators receive the permissions you grant. Reports disclose the fields included by their selected template; review the preview before sharing. Contractor templates exclude internal costs and margin; designer client-budget templates may include client expenditure. Private notes are excluded from client templates.

Public profiles and any optional discovery or lead features require a separate intentional action. Review every public field, including project aliases and logos. A page marked noindex is still public. People receiving downloads or public information may keep copies beyond our control.

You are responsible for lawful disclosure to recipients you select. We remain responsible for disclosures caused by our own breach of this agreement or applicable law.

8. Acceptable use

Do not use Formendi to break the law, infringe rights, send unsolicited marketing, harass others, distribute malicious content, bypass access controls, extract another customer's information or materially disrupt the service. Authorised, non-destructive security research must follow any published reporting instructions.

Upload only data reasonably needed for professional project management. Do not enter passwords for other services, full payment-card details, identity-document copies, special-category personal data or criminal-offence data. Avoid unnecessary details about children and private household members.

We may restrict unlawful content or abusive activity proportionately, explain the reason where lawful and safe, and provide a contact route for correction or review. To report illegal content, contact [email protected] with its location, the reason it is considered illegal and information allowing us to assess the report. We review reports with due care and give notices and reasons where applicable law requires them.

9. Personal data and confidentiality

Our Privacy Notice explains our processing of account, website, support and security data. Where we process personal data in your workspace on your behalf, the DPA forms part of this agreement and prevails on that processing if there is a conflict.

You determine the purposes and lawful basis for your client and supplier data, provide required notices, and give lawful instructions. We have our own duties as a processor and as a controller for our separate activities. Accepting these Terms is not consent to optional marketing or analytics.

Each party protects the other's confidential information, uses it only for this agreement, and discloses it only to authorised people bound by confidentiality or as legally required. Information already lawfully public or independently developed is not confidential. These duties survive termination while the information remains confidential.

10. Third parties

Hosting and security providers support the service under appropriate arrangements described in our provider register. Their involvement does not remove our obligations to you.

An external calendar link, supplier website or exported file may take information to a service you choose. Its own terms and privacy rules then apply to its processing. Optional integrations must be clearly identified before activation.

We are not a party to your contracts with clients, contractors or suppliers and do not guarantee their work, prices, solvency or suitability. Sponsored placements are identified and are not professional certification or a guarantee. No placement may silently modify a project budget or client report.

11. Availability, support and updates

We use reasonable care and skill to operate and secure Formendi. Beta features may contain errors, change or be temporarily unavailable. We do not offer a specific uptime or response-time service level under these free-beta Terms. Contact [email protected] for support.

We may maintain or update the service and will give reasonable notice of significant planned interruption where practicable. We may act immediately to address a security incident, unlawful use or a legal requirement. A force-majeure event excuses performance only to the extent permitted by applicable law; we must take reasonable mitigation steps.

12. Ending the agreement and your data

You may stop using Formendi and request closure at any time. Export needed records before confirming immediate closure.

You may instead request a switch to another provider or your own infrastructure at [email protected], identifying the destination and any authorised migration contact, or request return followed by erasure. No advance notice or switching/egress charge is required for this free beta. We provide reasonable assistance, maintain the contracted service and security during transition, and explain known continuity risks. Transition starts on your request and is completed without undue delay, normally within 30 calendar days. If that period is technically infeasible, we will explain the reasons and an alternative within 14 working days; the alternative cannot exceed seven months where the EU Data Act applies. You may extend the transition once for your own migration needs as provided by that Act.

After transition you have at least 30 calendar days to retrieve your export through a secure route. Normal project access ends when the switch is completed; retrieval access is separate. Confirmed deletion-only closure is a different choice and does not silently waive a requested switching/retrieval period. After retrieval ends, we erase the exportable data and assets under the deletion timetable below, or sooner where mandatory law requires. Legally required restricted retention remains limited to its lawful purpose.

Export covers your account/business profile and preferences; projects and their budget, cost, order, invoice/payment, schedule, task, selection and report data; clients, suppliers and templates; your listings, public-profile data and uploaded logo files; questionnaires and answers; invitations, membership/permission metadata, notifications and customer-accessible history; and messages, inbox and lead records you are entitled to receive. Input, output and relevant relationship/identifier metadata are included. Structured exports use UTF-8 JSON, with CSV/HTML for available report tables and original formats for uploaded files. The current structure, formats and secure export procedure are documented at Data export. Export does not transfer our software/source code, platform algorithms, internal infrastructure secrets, authentication secrets or other customers' protected data; these exclusions cannot obstruct lawful switching or remove your own exportable records. We do not promise that another product reproduces every Formendi feature.

We may suspend access for a credible security risk, unlawful use or material breach. Where appropriate, we will explain and allow a reasonable opportunity to remedy the issue. We may end the free beta or your participation for a legitimate business reason, normally giving at least 30 days' notice and an export opportunity. Shorter notice may be necessary for legal or security reasons.

On confirmed closure, account access and controlled public sharing are disabled. Active data is deleted within 30 days, sooner where law requires; restricted backups expire within a further 30 days. For an agreed switch, that deletion period starts after the retrieval period, and public sharing is disabled when normal access ends. Limited records may remain where legally necessary, as explained in the Privacy Notice and DPA. Other customers may retain records they lawfully control. We cannot recall files already downloaded or shared by you.

13. Liability

Subject to the exceptions below and to the extent permitted by law, our total aggregate liability to the customer arising from this free-beta agreement is limited to EUR 1,000. To the same extent, we are not liable for indirect or consequential losses, including lost profits or opportunities to the extent they are indirect. Reasonable direct data-restoration costs are not automatically excluded but fall within any lawful applicable cap.

No exclusion or cap applies to intentional misconduct, gross negligence, death, personal injury, non-pecuniary damage, or any liability that applicable law prohibits limiting. Nothing restricts a data subject's statutory rights, mandatory data-protection liability or a regulator's powers. The DPA does not reduce those protections.

Each party must take reasonable steps to limit avoidable loss. No statement here makes you responsible for our own unlawful acts or relieves us of duties that cannot lawfully be excluded.

14. Third-party claims caused by misuse

For a business customer only, you must reimburse reasonable, evidenced compensation and defence costs arising from a third-party claim to the extent directly caused by your unlawful content, infringement of that party's rights or deliberate material misuse of Formendi. This does not cover a claim caused by our own breach, negligence or unlawful processing.

We must notify you promptly, allow reasonable participation in the defence and mitigate loss. We may not agree a settlement imposing an admission or non-monetary obligation on you without your consent, which must not be unreasonably withheld. This clause does not override mandatory law or data-subject rights.

15. Law and disputes

Lithuanian law governs this agreement. First contact [email protected] with the issue and the remedy sought; we will try to resolve it in good faith. This does not prevent urgent court relief or exercising statutory rights.

For business-to-business contractual disputes, Lithuanian courts have jurisdiction to the extent a jurisdiction agreement is legally permitted. Mandatory jurisdiction rules, applicable consumer protections and the rights of data subjects to complain to an authority or bring proceedings in a competent court remain unaffected.

16. Changes, languages and notices

We will normally give at least 14 days' advance notice of material Terms changes and ask for express acceptance before they govern future continued use. Urgent legal or security changes may take effect sooner where law permits. If you decline a material change, you can stop using the service and obtain a reasonable export/closure opportunity under section 12.

English, Lithuanian and Latvian versions are intended to be equivalent. The language version presented and accepted governs your agreement; we cannot use a translation discrepancy to remove mandatory rights. If a provision is unenforceable, the remaining provisions continue to the extent lawful.

Operational notices may be delivered to your account email and within Formendi. Keep your contact details current. Copies of accepted versions remain available in the legal document archive.